Create a Productive Office Document Management System
Ah, the joy of owning your own business. You get to choose the blend of coffee (forget Folger’s), and you’re in charge of the music that gets played.
The problem, however, is that not all offices are created equal. While there are plenty of perks to working in a small business, you still need to take into consideration the environment you’re creating. To make sure your office is as productive as it can be, you’ll need to set up a space that works for you.
So, what’s the key? The trick is finding a layout that makes you feel not only comfortable and happy, but also where you can stay focused and get things done.
Think About Ergonomics
While it may seem like a drag to follow rules about positioning your furniture, it’s actually very important in your office space.
Improper ergonomics can impact your health and well being. When getting started there are a few simple tricks you can use to make sure your office is fully optimized. Keep your employees’ health in mind and get the most out of their work when you optimize your space for their needs!
Keep the screen of your computer at eye level or slightly below eye level. Doing so keeps your eyes from getting fatigued. Why? As you move your gaze down the page, your eyelids close slightly and moisten your retinas. This process actually reduces eye fatigue and gives you an extra ‘pep’.
Your forearms should be parallel to the floor as you type. Adjust your keyboard so that you are comfortably typing following this alignment. This helps with wrist strain, and keeps you from getting cramps as you type.
You may want to invest in high-end chairs to furnish your office. Your chairs should be comfortable enough for you to want to work in them for a few hours.
You should also adjust its height so that your feet are comfortably resting on either the floor or on a footrest.
Invest In a Good Printer
If you run your own business, having a printer is a must. You’ll need it to print documents and fax papers to send out to customers and clients.
At the same time, you aren’t going to need a printer that would be suited to a corporate business setting. Look for a printer that works for you and will suit your needs without being too much.
Keep in mind, too, that while there may not be hoards of people using your printer, there could be times when you need to print something from a remote location.
Think about getting a device that has cloud printing capability to save you the effort of running into the office every time you need to print!
Light Your Room Properly
Lighting in any room makes a huge difference. Your office space is no exception!
Set your desk up close to a window so that you can reap the benefits of natural light exposure. Keep your desk parallel to the glass so that you can take a break from the screen every now and then to look outdoors.
Be sure to incorporate lamps and lights into your workspace as well so that you can see well during the darker hours of the day.
There are so many things that go into creating the perfect small business office setup. One of the biggest aspects of your office is your printer! Ready to get a printer that fits your workspace? Call CapX Solutions today!